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Donation Request Policy

The Butterfly Pavilion receives an extremely high volume of donation requests throughout the year and we strive to accommodate as many as possible; however, a limited number of donations are available annually. The following guidelines must be adhered to in order to receive a donation. Please no phone calls and no in-person requests.

What we donate:
Our customary donation is a 4-pack of one-day guest passes to the Pavilion. We do not provide monetary donations, gift bags, memberships or items from our gift shop. Passes expire one year from your event date and cannot be extended.

Applying for an in-kind donation:
All requests must be must be submitted on your organization, association, company or school letterhead or event flyer.

This document should contain the following:

• Description/mission of organization
• The organization’s 501(c)3 tax-exempt id number*
• Date, time and location of event
• Event purpose/beneficiary
• How the item will be used (silent auction, raffle, door prize, live auction, etc.)
• The name, address, phone & email of the contact person for the organization

Items that must accompany your letterhead or event flyer:
1. *If your letterhead or flyer doesn’t contain the 501(c)3 tax-exempt id, then please provide a copy of your organization’s IRS letter or tax exempt certificate (either state or federal is acceptable).

2. We charge $4 to cover our administrative costs for the donation. A check for $4 written out to “The Butterfly Pavilion” or $4 in cash will be accepted. The $4 must be received one month prior to the date of the event.

General Guidelines/Information:

• The Butterfly Pavilion only grants in-kind donations to organizations that are classified by the IRS as a 501(c)3 tax-exempt.
   
• Requests must be received at least 4 weeks prior to the event date, in order to provide enough time to process the request and mail the passes.
   
• We honor one request per organization, per year. Double requests will not be processed.
   
• Donations cannot be given for reward or incentive programs.  
• Please do not send duplicated requests to multiple Pavilion employees or call to verify request.  
• Please no phone calls and no in-person requests. (You are welcome to drop off a completed request complete with all the info outlined above and the $4 check/cash for processing)  
• Once your request and the $4 payment are received, you will promptly receive your passes at the mailing address specified on your letterhead or event flyer.

Failure to provide the above outlined information may result in denial.
 

Written requests following the above guidelines and the $4 check (or cash) can be sent to:

Butterfly Pavilion
Attn: In-Kind Donation Requests
6252 W. 104th Avenue
Westminster, CO 80020

Questions may be directed to: Donations@Butterflies.org and your message will be answered promptly.

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